Receptionist

Yearout Mechanical, a Legence company

Yearout Mechanical is a New Mexico based company specializing in the installation of mechanical and process systems for the commercial, government, manufacturing and industrial communities of New Mexico and Texas. Since our incorporation in August of 1964, Yearout Mechanical has consistently grown and expanded its capabilities, reaching its present position as the premier mechanical contractor in New Mexico. Our mission is to be invaluable to our partners (clients, vendors, industry, and employees) so they cannot imagine success without us, by providing comfortable, reliable and efficient mechanical systems that meet our partners’ needs.

Full-time, In-office

Objective: Responsible for receptionist and clerical work for office personnel and scanning of all documents. This position requires enthusiasm and a positive attitude as you are a reflection of the company, as well as attention to detail. Responsible for the upkeep of communications via phone, fax, and email. Tasks are normally accomplished within well-defined procedures and time limits with occasional non-routine work involved. Organization, initiative, and time management skills must be exercised in work related tasks.

Essential Functions

· Prefer 3 years of experience in related area.

· Proficient in Microsoft applications

· Proficient in the use of phone system, copiers, fax machines, postage machine and other general office equipment.

· Ability to work at computer for extended periods of time.

· Able to direct calls, manage call queues, and utilize Teams calling features to handle incoming and outgoing business calls.

· Must be able to lift 25 lbs.

· Must be able to maintain high level of confidentiality.

· Position requires enthusiasm and a positive attitude as you are a reflection of the company.

· Position requires paying close attention to detail, and the ability to stay focused for long periods of time.

· Effective verbal and written communication skills.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities/Duties

· Greets and screens incoming people at the front receptionist area.

· Professionally answers and distributes all incoming phone lines within 3 rings.

· Responsible for scanning, and routing accounting documents including but not limited to invoices, statements, receipts, certificates of insurance, and other miscellaneous items into our system daily. Scanned items then attached digitally utilizing Sage Paperless software. Works closely with Accounts Payable staff.

· Has a working knowledge of office equipment, calls for repairs and maintenance when needed.

· Assists with preparation for and onboarding of new employees.

· Maintains all aspects of the incoming and outgoing mail and postage machine.

· Coordinates FedEx, UPS, and US Postal Service shipments and maintains shipping supplies.

· Prepares and maintains an accurate office supply inventory including personal protection equipment.

· Keeps tracking records for supplies, printer and copier ink, packages and other items as needed.

· Maintains front office, breakrooms and conference rooms.

· Assists all personnel and Managers with various clerical duties and special projects as directed.

Competencies

· Clerical – Knowledge of administrative and clerical procedures and systems, such as word processing, spreadsheet maintenance, managing files and records, and other office procedures and terminology.

· English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.

· Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services. This includes customer needs

assessment, meeting quality standards for services, and evaluation of customer satisfaction.

· Computers – Knowledge of computer software, including applications.

· Administration and Management – Basic knowledge of business and management principles, and resource allocation.

· Writing – Communicating effectively in writing as appropriate for the needs of the audience.

· Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

· Reading Comprehension – Understanding written sentences and paragraphs in work related documents.

· Speaking – Talking to others to convey information effectively.

· Time Management – Managing one’s own time as it relates to the position and duties.

· Service Orientation – Actively looking for way to help people.

· Coordination – Adjusting actions in relation to others’ actions.

· Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

· Judgment and Decision Making – Considering the benefits of potential actions to choose the most appropriate one.

· Monitoring – Monitoring/Assessing performance of yourself to make improvements or take corrective action as it relates to the position and duties.

Sponsorship is unavailable for this position.

#LI-Onsite #LI-KW1

About Legence

Legence, a Blackstone Portfolio Company, is North America’s leading, integrated provider of energy efficiency and sustainability solutions for the built environment. Legence improves the performance of buildings, making the spaces that shape our lives healthier and more sustainable. We specialize in helping clients decrease operating costs, reduce carbon emissions, and enhance occupant well-being and productivity. From advisory services and design to construction and ongoing maintenance, we offer a comprehensive suite of Stackable Solutions™ across the entire building lifecycle. With over a century of experience, we have the expertise to implement high-performing projects with unmatched outcomes, serving industry leaders in mission-critical and other essential sectors such as data centers, semiconductors, life sciences, healthcare, education, and more. 

Benefits Overview
Health & Welfare: Medical, dental, vision, prescription drug benefits, company-paid short term and long term disability, basic group life and AD&D, and mental wellness support through Spring Health.
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave.
Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations.  We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. 

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law