Temporary Project Administrative Assistant

Duration: 3-6 months

Location: San Jose, CA, Full-time onsite. 

We are seeking a Temporary Project Administrative Assistant with a passion for organization, project coordination, and driving operational excellence. This role is a great opportunity for a detail-oriented professional who thrives in a fast-paced construction environment and enjoys working alongside a dynamic team.

Key Responsibilities:

• Provide direct support to Project Managers and the project team, ensuring smooth operations and project success.
• Manage RFIs, Change Orders, Submittals, O&Ms, and drawings, maintaining precise documentation.
• Collaborate with internal and external stakeholders, ensuring seamless communication and coordination.
• Assist with project scheduling, tracking deadlines, and ensuring timely completion of deliverables.
• Maintain meticulous records, correspondence, and project documentation to support job site operations.
• Handle multiple tasks simultaneously and work effectively under time constraints in a fast-paced environment.
• Demonstrate exceptional attention to detail and problem-solving skills.
• Perform additional administrative duties as required to support project success.

Qualifications & Skills Required:

• 1+ years of experience in construction project administration, specializing in:
• RFIs, Change Orders, Submittals, O&Ms, and construction documentation.
• Proficiency in key software tools, including:
• Excel, Bluebeam, and Microsoft Office, Procore.
• Strong organizational and communication skills, with the ability to multi-task effectively.
• Excellent interpersonal skills to collaborate with internal teams, clients, and subcontractors.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.

Compensation: $25-$32 hourly, depending on experience

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