Timekeeping Systems Manager

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Job Title

Timekeeping Systems & Compliance Manager

Position Overview

The Timekeeping Systems Manager serves as the business owner and enterprise subject matter expert for Legence’s timekeeping systems, processes, and governance framework. This role is responsible for developing, implementing, and optimizing scalable timekeeping solutions that support operational requirements, workforce compliance obligations, and accurate payroll processing across the organization.

As Legence evolves its workforce management capabilities, this position will lead timekeeping system strategy, business requirements, implementation initiatives, and ongoing enhancement while partnering closely with Payroll, HRIS, Human Resources, Operations, Finance, IT and business leaders. The role ensures timekeeping practices, controls, and systems support operational efficiency, compliance, audit readiness, and a consistent employee experience.

Key Responsibilities

Timekeeping Systems Management & Compliance

Serve as the business owner for enterprise timekeeping systems and workforce management technologies.
Partner closely with Payroll to ensure accurate time capture, payroll processing, compliance, and seamless integration between timekeeping and payroll systems.
Lead the design, implementation, testing, deployment, and ongoing optimization of timekeeping solutions.
Define business requirements, system configurations, workflows, approval structures, and reporting requirements.
Ensure timekeeping systems support varying business models, labor agreements, regulatory requirements, and operational needs.
Establish and maintain enterprise controls, audit standards, and monitoring processes to ensure data integrity, compliance, and audit readiness.
Ensure compliance with federal, state, local, and industry-specific labor regulations, including wage and hour requirements and SOX-related controls impacting timekeeping and payroll processes.
Evaluate technology solutions and provide recommendations regarding build-versus-buy decisions for timekeeping and workforce management capabilities.
Partner with HRIS, IT, Payroll, and third-party vendors to implement enhancements, resolve complex issues, and support long-term system strategy.

Enterprise Projects & Process Improvement

Lead enterprise-wide timekeeping initiatives, system implementations, upgrades, and process improvement efforts.
Facilitate requirements gathering, stakeholder alignment, testing strategies, and implementation planning.
Coordinate cross-functional teams to deliver projects on time and within scope.
Identify opportunities to improve efficiency, scalability, user experience, compliance, and operational effectiveness.
Develop and maintain key performance indicators, audit metrics, and operational reporting.
Investigate complex timekeeping issues, identify root causes, and implement sustainable solutions.

Training & Stakeholder Support

Develop and deliver training related to timekeeping systems, policies, and processes.
Create and maintain system documentation, procedures, job aids, and support materials.
Communicate process changes, system enhancements, and regulatory requirements to stakeholders.
Serve as the escalation point for complex timekeeping system and compliance issues.
Provide guidance to leaders regarding workforce management best practices and timekeeping requirements.

Requirements

Education

Bachelor's degree in Business Administration, Human Resources, Accounting, Information Systems, Labor Relations, or a related field, or equivalent combination of education and experience.

Experience

Minimum of 7 years of progressive experience in workforce management, timekeeping, payroll, HRIS, labor compliance, or related functions.

Knowledge, Skills & Abilities

Experience managing or implementing enterprise timekeeping or workforce management platforms.
Experience supporting multi-state organizations with complex workforce populations and regulatory requirements.
Expert knowledge of federal, state, and local wage and hour laws, including Fair Labor Standards Act (FLSA) requirements.
Expert knowledge of federal, state, and local wage and hour laws, including Fair Labor Standards Act (FLSA) requirements.
Strong understanding of timekeeping systems, workforce management processes, payroll operations, and compliance requirements.
Working knowledge of SOX controls, internal controls, audit practices, and compliance frameworks impacting payroll and timekeeping operations.
Knowledge of overtime calculations, meal and rest break requirements, scheduling practices, labor allocation methodologies, and timekeeping best practices.
Experience supporting union environments, prevailing wage requirements, or project-based labor tracking preferred.
Experience leading enterprise system implementations, process improvements, and technology initiatives.
Experience partnering effectively with Payroll, HR, Operations, Finance, IT, and business leadership.
Ability to translate operational and regulatory requirements into scalable business processes and system solutions.
Strong analytical, problem-solving, project management, communication, and stakeholder management skills.
Proficiency with workforce management platforms such as Dayforce, UKG/Kronos, Workday, ADP, Workforce Software, Deltek, or similar solutions.
Advanced proficiency with Microsoft Excel and reporting tools.

#LI-SC1 #LI-Remote

Benefits Overview
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law