Temporary Payroll Clerk

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Summary:
We are seeking a detail‑oriented Payroll Clerk to provide support with manual timecard processing and data entry for Union construction payroll. This role is critical during high‑volume payroll periods and focuses on reviewing, correcting, and entering timecards received in multiple formats. The ideal candidate thrives in fast‑paced environments, has a sharp eye for discrepancies, and can resolve issues quickly and accurately.

This is a part-time, temporary position for approximately 20 hours/week. It is a remote position working Eastern time zone hours. Central or other time zones are acceptable if the candidate is able to work required hours.

Key Responsibilities:

• Ability to accurately key in high volumes of data quickly while maintaining exceptional attention to detail.
• Timecards are received in various formats (Excel, emails, PDF, etc.). Must be able to remain organized while processing timecards.
• Prior to each entry, review timecards for accuracy. Identify and resolve timecard discrepancies such as missing hours, incorrect rates, missing job codes, or formatting issues.
• Communicate questions or discrepancies promptly to payroll or operations teams for clarification.
• Follow established payroll policies, procedures, and deadlines
• Maintain confidentiality of payroll and employee information at all times
• Support payroll team with additional administrative tasks as needed

Required Skills & Qualifications:

• Experience processing manual or multi‑format timecards
• Prior experience in payroll, timekeeping, or high‑volume data entry
• Exceptional attention to detail with strong data entry skills and the ability to maintain speed without sacrificing accuracy
• Ability to quickly identify errors and resolve issues independently, with sound judgement in knowing when to escalate issues
• Comfortable addressing issues with employees and/or managers while maintaining a strong customer service approach
• Ability to follow instructions, meet deadlines, and adapt to changing priorities
• Strong organizational and time‑management skills
• Intermediate proficiency of Microsoft products, such as Outlook, Excel, SharePoint, and Word
• Experience with payroll or timekeeping systems

Preferred Experience:

• Experience with Viewpoint Spectrum or similar construction payroll software
• Familiarity with construction payroll or similar union payroll concepts

Work Schedule:

• Part-Time, approx. 20hrs. Remote, Eastern time zone.
• Central time zone is acceptable if available to work requested hours.
• Some flexibility needed based on business need, but standard schedule is outlined as follows:
  • Friday 7 AM - 4 PM (EST)
  • Sunday 1 PM - 4 PM (EST) (flexible)
  • Monday 7 AM - 4 PM (EST)

Benefits Overview
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting. 
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage. 
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations.  We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. 

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law