Special Projects Manager

Join a dynamic team specializing in mechanical, electrical, and plumbing services, fostering innovation and a strong customer focus in the healthcare sector.

Gilbert Mechanical, a Legence company

For more than 40 years, it has been Gilbert's mission to provide outstanding mechanical, electrical, plumbing, controls, and fire protection services in the Minneapolis/St. Paul area. Today, Gilbert employs more than 200 people in the Twin Cities market, and its clients represent a diverse range of technical market sectors, with specialization in the healthcare industry. Our fun, open and innovative culture is supported by forward thinking industry leaders who are united in collaboration and the pursuit of breakthrough ideas. Gilbert’s philosophy includes mutual respect for all individuals, application of innovation and a rigorous serve-the-customer mentality. We create a culture of teaching and learning through cross mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.

Location: Edina, MN

Job Summary: The HVAC Project Manager (Special Projects) is accountable for handling all aspects of HVAC special projects. This includes receiving or creating project leads, communication with customers & field technicians, designing project solutions, estimate take off, estimate compilation, preparation of clear and concise proposals, communicating and follow-up with customers to sell the projects and ultimately manage the secured projects to completion.

Primary duties and responsibilities:

Receive project leads from customers and service technicians
Create project leads from service technician input and cold calling.
Define project leads through clear and concise communication with customer and account service technician.
Design project using your own design abilities and those of our construction engineering department or service division manager when necessary.
Perform an accurate takeoff and source equipment, materials and subcontractor estimates.
Prepare estimated cost at appropriate gross margin allowing for profit.
Prepare a clear and concise proposal and deliver proposal to customer by best method.
Follow-up with customer to secure the business.
Project manage secured projects. This includes identifying lead times, developing schedules, pulling permits, ordering equipment, ordering materials when appropriate, preparing detailed job scope and instructions for the field installers, scheduling/communicating with customers, managing change orders when justified and scheduling final inspections.

Qualifications:

Ability to manage multiple projects simultaneously.
Must be Punctual, reliable, with positive energy.
Strong leadership and communication skills
Knowledge of Microsoft Office products
Excellent verbal communication and active listening skills
Proven positive and professional attitude and strong verbal and written customers service skills

Education and Experience Requirements:

Bachelor’s degree in engineering or construction management preferred
Construction-related business experience preferred

We are unable to provide immigration sponsorship for this position.

#LI-JS1 #LI-Onsite

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview
Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
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