Service Billing Clerk & Admin

Gilbert Mechanical, a Legence company

For more than 40 years, it has been Gilbert's mission to provide outstanding mechanical, electrical, plumbing, controls, and fire protection services in the Minneapolis/St. Paul area. Today, Gilbert employs more than 200 people in the Twin Cities market, and its clients represent a diverse range of technical market sectors, with specialization in the healthcare industry. Our fun, open and innovative culture is supported by forward thinking industry leaders who are united in collaboration and the pursuit of breakthrough ideas. Gilbert’s philosophy includes mutual respect for all individuals, application of innovation and a rigorous serve-the-customer mentality. We create a culture of teaching and learning through cross mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.

The Service Billing Clerk & Admin is accountable for assisting in service billing and
administration functions for the Service & Special Project Managers. This involves creating invoices and credit memos,
issuing them to customers by all necessary means, and updating customer files. This position will also be responsible for
supporting Service & Special Project Managers with repair estimates, tracking down parts, filing warranty claims,
returning parts, setting up repairs, and other miscellaneous tasks. This individual is responsible for answering inbound
calls, communicating with technicians and providing a variety of administrative clerical functions as well.

Primary duties and responsibilities:

Gather information from service technicians to formulate billings to clientele
Gather and sort accounts payable vendor invoices to attach to service billings
Enter billings into service software (SAGE 300 Construction & Real Estate)
Distribute invoices to project managers for approval
File all invoices
Perform general administrative tasks to support Accounting & Operations staff.
Perform general administrative tasks to support Sales, Project Management, and Operations staff.
Provide Customer Service to both internal and external sources of whom we conduct business

Qualifications:

General keyboarding skills with working knowledge of Microsoft Excel, Word, Outlook, and Adobe Acrobat.
Must be Punctual, reliable, with positive energy
Ability to be flexible as needed
Excellent verbal communication and active listening skills
Proven positive and professional attitude and strong verbal and written customers service skills

Education and Experience Requirements:

High school diploma or general education degree (GED)
Minimum two years’ administrative support and/or billing experience
Construction-related business experience preferred.

Pay Range: $28.00 - $31.00.

#LI-Onsite #LI-CL1

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview
Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law