Receptionist

Seeking a professional, reliable Receptionist to manage visitor reception and administrative tasks, enhancing organizational efficiency in a #1 Best Place to Work.

VarcoMac, a Legence company

VarcoMac is a leading provider of electrical & power services in the Mid-Atlantic region. Our culture is open, collaborative, innovative and fun– all reflected in recognition of VarcoMac as a ‘#1 Best Place to Work’ on multiple occasions. We foster a work environment that encourages and rewards creative thinking. Our employees are passionate about their work and genuinely love what they do. With diverse areas of expertise, VarcoMac is the ideal place to build your career and develop skills in project management, entrepreneurship, leadership, and life.

Summary

VarcoMac is seeking a highly professional, reliable and detail-oriented Receptionist. The Receptionist is responsible for receiving visitors and guests, answering and routing phone calls and performing clerical work for office personnel. As the first point of contact, this position requires enthusiasm and a positive attitude. Organization, initiative, and time management skills must be successfully exercised in assigned tasks.

Responsibilities/Duties:

Greets incoming visitors at the front receptionist area.
Professionally answers and distribute all incoming phone lines within 3 rings.
Responsible for scanning and routing all documents including invoices, statements, receipts, payment stubs, certificates of insurance, timecards, and other miscellaneous items.
Has a working knowledge of office equipment, calls for repairs and maintenance when needed.
Maintains inventory of hard hats, safety glasses and vests for newly hired field personnel.
Monitors and Emails incoming faxes to the addressed personnel as soon as they arrive.
Maintains all aspects of the incoming and outgoing mail and postage machine.
Coordinates FedEx, UPS, and US Postal Service shipments.
Maintains shipping supplies for FedEx, UPS, and US Postal Service.
Prepares and maintains an accurate office supply inventory.
Logs all incoming packages, plans, submittals, etc. for tracking and notifies office personnel of delivery.
Performs small housekeeping chores around the office.
May make deliveries, pick-ups, and miscellaneous errands for the office.
Maintains the front office, conference rooms and breakrooms in a neat, orderly manner at all times.
Helps to stock conference rooms and breakrooms.
Assists all personnel and Managers with various clerical duties and special projects as directed

Requirements:

1-3 years of related experience.
Demonstrate a welcoming and professional demeanor.
Ability to route and transfer incoming calls via Microsoft Teams.
Knowledge of phone systems, copiers, fax machines, postage machines and other general office equipment.
Maintain a high level of confidentiality.
Excellent verbal and written communication skills.
Strong attention to detail and ability to manage multiple tasks effectively.
Knowledge of Microsoft Office Applications.

No sponsorship is available for this position.

#LI-AC1 #LI-Onsite

About Legence

Legence, a Blackstone Portfolio Company, is North America’s leading, integrated provider of energy efficiency and sustainability solutions for the built environment. Legence improves the performance of buildings, making the spaces that shape our lives healthier and more sustainable. We specialize in helping clients decrease operating costs, reduce carbon emissions, and enhance occupant well-being and productivity. From advisory services and design to construction and ongoing maintenance, we offer a comprehensive suite of Stackable Solutions™ across the entire building lifecycle. With over a century of experience, we have the expertise to implement high-performing projects with unmatched outcomes, serving industry leaders in mission-critical and other essential sectors such as data centers, semiconductors, life sciences, healthcare, education, and more.

Benefits Overview
Health & Welfare: Medical, dental, vision, prescription drug benefits, company-paid short term and long term disability, basic group life and AD&D, and mental wellness support through Spring Health.
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave.
Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law