Project Clerk

Yearout Mechanical, a Legence company

Yearout Mechanical is a New Mexico based company specializing in the installation of mechanical and process systems for the commercial, government, manufacturing and industrial communities of New Mexico and Texas. Since our incorporation in August of 1964, Yearout Mechanical has consistently grown and expanded its capabilities, reaching its present position as the premier mechanical contractor in New Mexico. Our mission is to be invaluable to our partners (clients, vendors, industry, and employees) so they cannot imagine success without us, by providing comfortable, reliable and efficient mechanical systems that meet our partners’ needs.

Responsible for assisting in the planning and coordination activities concerned with the construction and maintenance of structures, facilities, and systems as they relate to our mechanical work. Tasks are to be accomplished within well-defined procedural time limits, with occasional non-routine work involved. Ensure open communication with Project Administrative Manager and Project Assistants on a daily basis.

Essential Functions

• High School diploma and 1 year construction work experience.
• Assist PAs, PMs, PAM, COO with various tasks as requested.
• Data entry: Purchase Order Requests, RFIs, Submittal Cover Sheets and Logs, Subcontracts, etc.
• Prioritize appropriately with good time management skills.
• Work cohesively with all team members and produce quality work while meeting deadlines.
• File electronically using alpha & numeric systems.
• Proficient with various office equipment, including; copiers, scanners and computers.
• Advanced understanding of MS Office Suite including MS Outlook to perform clerical tasks.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities/Duties

• Closeout:
• Request O&Ms from Subs/Vendors and assemble/ship O&M binders.
• Generate submittal cover sheets and/or transmittals for closeout documents/attic stock.
• Schedule Owner Training with Subs/Vendors.
• Daily Planners-Save in project file: manage DP tracking sheet; contact Foremen for missing DPs.
• Dunning Letters-Generate weekly (Wednesdays) and provide to PA.
• Mail/FedEx documents, as needed.
• Meetings-Per PA or PM request.

Miscellaneous:

• Various tasks, as requested by PA/PMs (i.e. conference room and conference call scheduling).
• Front reception desk back-up, as needed.
• Permits/Underground Dig-call NM811, if urgent and PA unable to do.
• Printing-documents, plans, spec books, insulation booklets, Foreman Forms (backhall), Project Boxes, etc.
• Purchase Order Requests:
• Generate and submit PRs/POCOs to Purchasing. Save POs in project file. Enter dates in Timberline.
• New Vendor Request Set Up Form-submit to Accounting-confirm we have COI before submitting PR.
• Delivery Tracking-Contact vendors for shipping/delivery dates. Enter on Submittal Log.
• Process paperwork for material/equipment returns.
• RFIs-Generate RFIs and provide to PA. Process answer RFIs and provide to PA.
• Subcontracts-Generate subcontract/package letter and provide to PA.
• Submittals-Generate cover sheets and manage/update Submittal Log (equipment start-up dates).
• Warranty Work – Issue Service Request Form/PO. Request work report and send to PM/PA.

Competencies

• Clerical – Knowledge of administrative and clerical procedures and systems, such as word processing,
• spreadsheet maintenance, managing files and records, and other office procedures and terminology.
• English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar. 
• Customer and Personal Service – Knowledge of principles and processes for providing customer service. Including customer needs assessment, meeting quality standards and evaluation of customer satisfaction. 
• Computers – Knowledge of computer software, including applications. 
• Administration and Management – Basic knowledge of business principles involved in planning and production methods. 
• Communication – Effectively communicating as appropriate for the needs of the audience. 
• Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 
• Reading Comprehension – Understanding written sentences and paragraphs in work-related documents. 
• Problem Solving – Identifying problems, reviewing related information to develop/evaluate options and implement solutions or elevate to upper management. 
• Time Management – Managing one’s own time as it relates to the position and duties. 
• Service Orientation – Actively looking for ways to help people. 
• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. 
• Coordination – Adjusting actions in relation to others’ actions. 
• Active Learning – Understanding the implications of new information for both current and future problem-solving and decision-making. 
• Judgment and Decision Making – Consider benefits of potential actions & choose the most appropriate one. 
• Monitoring – Monitoring/Assessing performance of yourself to make improvements or take corrective action as it relates to the position and duties.

#LI-Onsite #LI-KW1

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview
Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations.  We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. 

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law