Project Assistant

Yearout Mechanical, a Legence company

Yearout Mechanical is a New Mexico based company specializing in the installation of mechanical and process systems for the commercial, government, manufacturing and industrial communities of New Mexico and Texas. Since our incorporation in August of 1964, Yearout Mechanical has consistently grown and expanded its capabilities, reaching its present position as the premier mechanical contractor in New Mexico. Our mission is to be invaluable to our partners (clients, vendors, industry, and employees) so they cannot imagine success without us, by providing comfortable, reliable and efficient mechanical systems that meet our partners’ needs.

As a Project Assistant, you’ll play a vital role in supporting our construction projects by keeping documents, schedules, and logistics running smoothly. You’ll work closely with Project Managers, Foremen, and subcontractors, ensuring that all critical processes stay on track. This role is ideal for someone highly organized, responsive, and enthusiastic about delivering excellent internal and external customer service.

Essential Duties and Responsibilities:

Project Planning & Execution

· Plan, schedule, and coordinate all phases of construction projects to meet deadlines and maximize productivity

· Manage project budgets, including labor, material, and equipment costs, from initiation through completion

· Prepare and maintain cost tracking reports, payment billings, schedules, and change orders

· Price, process, and track all project change orders; communicate adjustments to stakeholders

· Develop and implement quality control programs to ensure consistent standards across all projects

· Ensure compliance with building and safety codes, environmental regulations, and internal quality standards—promoting a safe, injury-free work environment throughout all phases of the project

· Investigate and resolve incidents or delays, ensuring adherence to proper construction procedures and timelines

· Oversee all BIM activities in partnership with the BIM Coordinator to ensure successful detailing and coordination

· Manage activities during the warranty period to ensure client satisfaction and resolution of any post-construction issues

Subcontractor & Team Coordination

· Review job drawings and specifications to determine construction methods and scope

· Work collaboratively with Foremen, Submittal Coordinators, and Purchasing for timely procurement of materials and equipment

· Coordinate subcontractor documentation, work schedules, and materials

· Support vendor and subcontractor negotiations and help resolve worksite issues

· Engage regularly with field personnel and project stakeholders to resolve challenges and ensure alignment

Client Communication & Reporting

· Serve as the primary point of contact for clients, architects, contractors, and consultants throughout the project

· Conduct regular site visits and facilitate updates on project progress, milestones, and key decisions

· Collaborate with supervisory staff, design professionals, and clients to resolve work procedures, complaints, or construction challenges

Project Leadership & Execution:

Lead project teams, manage scope, time and budget of projects, communicate effectively and mitigate risks to safely execute projects on time and within budget.

Construction Knowledge & Field Coordination:

Follow blueprints and specifications to ensure construction tasks are carried out to plan and coordinate with all necessary parties. Communicate instructions, updates, concerns, and issues to team members, supervisors, clients and vendors to keep the project working efficiently.

Budgeting, Cost Control, & Change Management:

Provide financial analysis, budgeting, cost estimation, forecasting, and variance analysis while creating and monitoring project budgets and analyzing cost reports and communicating with stakeholders.

Quality & Safety Compliance:

Enhance processes to achieve positive results and identify and mitigate hazards to maintain a safe work environment in compliance with all safety protocols.

Communication & Team Collaboration:

Effectively communicating with supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Strategic Problem Solving:

Analyzing information and evaluating results to choose the best solution and solve problems

Client Relationship Management:

Understand client needs, provide effective communication, and ensure customer satisfaction to strengthen and maintain relationships with clients.

Management of Personnel Resources:

Motivating, developing, and directing people as they work to set performance standards and identify the best people for the job.

Supervisory Responsibilities:

May be required to mentor Project Engineers and supervise Project Assistants.

Qualifications (Education, Experience, and Licenses/Certifications required):

· Preferred: Bachelor’s degree or certificate in Construction Project Management with a minimum of 5 years of experience in commercial construction

· Proficient in project scheduling, budgeting, and field operations

· Strong understanding of mechanical systems and construction documentation

· Excellent leadership, time management, and organizational skills

· Proficient in Microsoft Office 365 and project management software

· OSHA 10 or higher

Physical Requirements:

· Position requires regular sitting, standing, walking, talking, hearing, and vision.

· Position requires the ability to lift and carry up to 25 lbs.

· Position requires work on a computer for extended periods of time.

Travel Requirements:

Travel to jobsites and to meet with clients, vendors, general contractors and sub-contractors.

Pre-Screening Requirements:

· Valid driver's license and a driving record that meets company standards.

· Successfully pass a background check, drug screening, and employment verification.

#LI-Onsite #LI-ST1

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview
Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations.  We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. 

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law