Project Assistant

Support construction projects by coordinating tasks, managing communications, and enhancing process efficiency. Vital role in mechanical contracting.

Yearout Mechanical, a Legence company

Yearout Mechanical is a New Mexico based company specializing in the installation of mechanical and process systems for the commercial, government, manufacturing and industrial communities of New Mexico and Texas. Since our incorporation in August of 1964, Yearout Mechanical has consistently grown and expanded its capabilities, reaching its present position as the premier mechanical contractor in New Mexico. Our mission is to be invaluable to our partners (clients, vendors, industry, and employees) so they cannot imagine success without us, by providing comfortable, reliable and efficient mechanical systems that meet our partners’ needs.

About the Role

As a Project Assistant, you’ll play a vital role in supporting our construction projects by keeping documents, schedules, and logistics running smoothly. You’ll work closely with Project Managers, Foremen, and subcontractors, ensuring that all critical processes stay on track. This role is ideal for someone highly organized, responsive, and enthusiastic about delivering excellent internal and external customer service.

Key Responsibilities

Clerical & Office Procedures

Generate, issue, and route subcontracts using standard templates
Maintain accurate and current project files, including digital folders and document logs
Assist with new vendor setup and subcontract documentation requirements
Organize and manage electronic records using alphanumeric filing systems
Complete Contract Review Checklists with the Project Manager, ensuring all required documents are submitted

Project Coordination

Support Project Manager and Foreman with subcontractor work coordination
Schedule meetings, prepare agendas and documents, and support full project lifecycle events including Kickoff, Turnover, Productivity, and Closeout
Submit permit applications for state, county, and city requirements
Attend weekly manpower and project management meetings; review and update project status logs and checklists with the PM

Customer Service & Communication

Serve as a liaison between internal teams and external partners to ensure clarity and responsiveness
Provide timely updates to stakeholders and follow up as needed
Demonstrate a service-oriented mindset by proactively assisting team members and addressing needs

What You Bring

Preferred: High school diploma and 3–5 years of construction work experience
Strong organizational, time management, and communication skills
High attention to detail and accuracy
Ability to handle multiple tasks across various stages of construction
Proficient with Microsoft Office 365 (Excel, Word, Outlook, Teams)

Core Competencies

Time Management & Prioritization
Attention to Detail & Process Accuracy
Communication & Active Listening
Problem Solving & Critical Thinking
Customer Service Mindset
Administrative & Clerical Skills
Tech Savvy – especially Excel, Outlook, and project platforms

Additional Requirements

Possess a valid driver’s license with a driving record that meets company standards
Successfully pass a background check, drug screen, employment verification, and reference checks
Must be able to lift up to 25 lbs and perform general office tasks such as sitting, typing, filing, and using a multi-line phone system

#LI-Onsite #LI-KW1

About Legence

Legence, a Blackstone Portfolio Company, is North America’s leading, integrated provider of energy efficiency and sustainability solutions for the built environment. Legence improves the performance of buildings, making the spaces that shape our lives healthier and more sustainable. We specialize in helping clients decrease operating costs, reduce carbon emissions, and enhance occupant well-being and productivity. From advisory services and design to construction and ongoing maintenance, we offer a comprehensive suite of Stackable Solutions™ across the entire building lifecycle. With over a century of experience, we have the expertise to implement high-performing projects with unmatched outcomes, serving industry leaders in mission-critical and other essential sectors such as data centers, semiconductors, life sciences, healthcare, education, and more.

Benefits Overview
Health & Welfare: Medical, dental, vision, prescription drug benefits, company-paid short term and long term disability, basic group life and AD&D, and mental wellness support through Spring Health.
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave.
Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law