Payroll Specialist

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

GENERAL

The Payroll Specialist provides a wide variety of payroll-related activities. This position requires working knowledge of payroll processing, including state and local taxes. The individual filling this position must have excellent attention to detail, solid communication, customer service, and organizational skills. The applicant must have the proven ability to always deal with confidential information with the highest level of integrity. This individual will help develop and drive consistency across the organization

Essential Functions

These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.

Review and audit new hire and departure notifications from Dayforce to ensure the 100% accuracy of data entered in the payroll system. Any data correction required after the completion of the audit is communicated to Human Resources immediately.
Update employee payroll records by entering changes to tax status and employee direct deposit information.
Respond to employee inquiries regarding payroll. Calculate pay for contract personnel and process off-cycle checks, including retroactive pay increases, final paychecks, and corrections.
Process involuntary deductions such as wage levies or garnishments. Calculate and deduct from employees’ wages in accordance with the order.
Respond to requests for verification of employment.
Complete union and certified payroll reports in a timely manner.
Perform other duties, as assigned.
Be aware of, comply with, and enforce all Company policies.

Specific Skills Required

Experience working with payroll applications; Viewpoint Spectrum and Dayforce payroll is preferred or experience with other cloud-based payroll systems (UKG, ADP, Workday).
Knowledge of applicable federal and state(s) wage and tax laws, and compliance regulations surrounding payroll.
Strong proficiency in Microsoft Excel.
Strong organizational skills with high attention to detail.
Ability to function and consistently meet deadlines in a fast-paced environment.
Ability to prioritize and solve problems.
Information must be treated with the utmost confidentiality.
Ability to provide a high level of customer service in a professional and tactful manner.
Proficiency with Microsoft Office.
Strong written and verbal communication skills.

Specific Skills Preferred

ORGANIZED: Sense of urgency with the ability to set priorities and build action plans to drive timely execution. Thorough, methodical and result-oriented with great attention to detail.
PROBLEM-SOLVING: Able to identify patterns beyond noise or incomplete information by demonstrating a willingness to engage by asking questions and articulating relevant problem statements and drive toward logical conclusions and decision points. Attention to detail, able to segregate beliefs and assumptions from facts. Demonstrate strong judgment to turn information into insights, practical solutions and decision-ready recommendations.
Mathematical skills.
Good judgment and decision-making skills.
Comfortable working cross-functionally within the department.
Able to effectively function both independently and as a member of a team.
Strong analytical ability.
Knowledge of union payroll and reporting

Education And Experience

Requires a high school diploma, or equivalent, and 4 to 6 years of payroll experience.

Salary

$70,000 - $85.000. This role is also eligible for an annual performance‑based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.

Benefits Overview
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law