Inventory Control Coordinator

Therma, a Legence company

For over 50 years, Therma has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

Department: Sheet Metal
Location: San Jose, CA. Full-time onsite

Position Summary

The Inventory Control Coordinator is responsible for maintaining accurate inventory levels and overseeing the receipt, storage, tracking, and distribution of sheet metal materials, fittings, HVAC hardware, consumables, and shop supplies. This position supports fabrication operations by ensuring materials are available to meet production schedules while maintaining compliance with company procedures, union work rules, and safety standards.

The Inventory Control Coordinator works closely with the Foremen, Purchasing Department, and Fabrication to ensure efficient material flow and inventory accuracy throughout the shop.

Essential Duties and Responsibilities

Material Receiving and Processing
- Receive and verify incoming materials against purchase orders, packing slips, and shipping documents.
- Inspect deliveries for quantity, quality, and damage.
- Coordinate resolution of shortages, damaged materials, and vendor discrepancies.
- Label, identify, and store materials in designated inventory locations.
- Maintain receiving logs and inventory records.
Inventory Management
- Maintain accurate inventory of sheet metal stock, coils, flat sheets, ductwork components, hardware, weld materials, sealants, and shop consumables.
- Perform daily inventory monitoring and routine cycle counts.
- Conduct monthly and annual physical inventories.
- Investigate and resolve inventory variances.
- Monitor minimum and maximum stock levels and communicate replenishment needs
Production Support
- Coordinate material issuance to fabrication personnel based on production schedules.
- Ensure work centers have required materials available to meet production demands.
- Track remnant material inventory and scrap recovery opportunities.
- Assist in minimizing material waste and improving shop efficiency
Warehouse and Shop Organization
- Maintain organized storage areas, racks, and inventory locations.
- Ensure proper handling and storage of materials to prevent damage.
- Monitor housekeeping standards within inventory and warehouse areas.
- Support lean manufacturing and continuous improvement initiatives.
Coordination and Communication
- Work closely with Purchasing to maintain appropriate inventory levels.
- Coordinate with Foreman regarding project material requirements.
- Communicating material shortages and lead-time concerns to shop leadership.
- Support fabrication scheduling by ensuring material availability.
Safety and Compliance
- Follow all company safety policies and union work rules.
- Maintain OSHA-compliant storage and material handling practices.
- Operate forklifts and material handling equipment safely.
- Participate in safety meetings and training programs.

Qualifications

Required

High school diploma or GED.
Minimum 3 years of experience in inventory control, warehouse operations, or material management.
Experience in sheet metal fabrication, HVAC, construction, or manufacturing environments.
Ability to read bills of materials, fabrication drawings, and purchase orders.
Basic proficiency with Microsoft Office and inventory management systems.
Strong organizational, communication, and problem-solving skills.
Ability to operate forklifts and material handling equipment safely.

Preferred

Experience in a union sheet metal fabrication environment.
Knowledge of HVAC ductwork fabrication processes and materials.
Experience with ERP/MRP systems and inventory software.
Forklift certification.
Understanding of SMART Union shop operations and work practices.

Physical Requirements

Ability to lift and carry up to 50 pounds.
Frequent standing, walking, bending, reaching, and climbing.
Ability to work in a shop and warehouse environment with varying temperatures.
Ability to safely operate forklifts, pallet jacks, and material handling equipment.

Performance Expectations

Maintain inventory accuracy of 98% or greater.
Minimize fabrication downtime due to material shortages.
Ensure timely receiving and distribution of materials.
Maintain organized and safe storage areas.
Support on-time project completion through effective inventory management.

Hourly Compensation: $35-$40.
Notes: Actual compensation will be based on skills, experience, and work location, and may vary from the posted range. This posting reflects compensation at the time of posting and may be updated.

#LI-JS1 #LI-Onsite

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law