Executive Assistant

Drive executive productivity by managing schedules, travel, and meetings for high-impact projects in a fast-paced, mission-critical environment.

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

About the Role

You’re the force-multiplier for our executive bench—keeping calendars clean, travel airtight, meetings purposeful, and follow-through flawless. You’ll own the executive rhythm (time, travel, touchpoints), orchestrate board logistics, and turn decisions into timely actions across functions. If you thrive on making complex things run simply—and love being three steps ahead—this is your lane.

Key Responsibilities

Executive Rhythm & Time Management

Own complex, multi-time-zone calendars; protect focus blocks and de-conflict priorities.
Build travel that works: smart routing, holds, changes on the fly, and tidy expense wrap-up.
Anticipate needs; prep materials and brief execs so they walk in ready.

Meetings, Offsites & Board Support

Drive the meeting lifecycle: agenda → pre-reads → facilitation support → notes → action tracker → owners & due dates.
Coordinate executive offsites and leadership summits (venue, AV, run-of-show).
Lead board/investor logistics (calendar holds, prep timelines, book travel, secure rooms/NDAs); partner on materials packaging and distribution.

Communication & Cross-Functional Liaison

Draft/update exec communications, summaries, and follow-ups in clear, concise language.
Serve as point of contact with internal leaders and external partners—professional, timely, discreet.

Admin, Finance & Ops Hygiene

Process expenses
Maintain confidential files; uphold impeccable judgment and security practices.

Projects & “Whatever-It-Takes”

Run small cross-functional projects (checklists, RACI, timelines) to land outcomes on time.
Provide light personal logistics when it directly impacts business travel/availability.

What You Bring

5+ years supporting multiple senior executives (C-Suite or SVP+ preferred).
Elite calendar/travel chops; calm in turbulence and excellent judgment under time pressure.
Clear writer and communicator; you turn ambiguity into next steps.
Tools fluency: MS Office, Teams/Zoom, DocuSign, SharePoint (or similar).
Discretion and integrity handling sensitive information; relationship-builder who gets things done.

Nice to Have

Board meeting support experience (materials cadence, logistics).
Event/offsite planning.
Experience with distributed, travel-heavy leadership teams.
Basic project management training/certification (or equivalent experience).

Location: Remote/Hybrid

Compensation: The base salary range for this remote role is $88,000–$110,000 per year. Actual compensation will be based on location, skills, experience, and internal equity.

#LI-Remote

Benefits Overview
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law