Accounts Payable Lead
A.O. Reed, a Legence company
A.O. Reed & Co. was founded in 1914, and incorporated on September 19, 1929. Since then, the company has been a leading mechanical contractor specializing in HVAC, plumbing, and service. A.O. Reed’s headquarters includes offices, fabrication shops, and storage structures. A.O. Reed specializes in large commercial and industrial projects. This includes state-of-the-art hospitals and advanced laboratory buildings that serve the nation’s biomedical industry. We also construct large private facilities which include ballparks, amusement parks, and office buildings. A.O. Reed serves the public sector with numerous projects on university campuses and military facilities. A.O. Reed ensures our systems continue to run efficiently by providing the highest quality service to our customers. The key to our success is our ability to solve complex problems using our organization’s collective knowledge, hands-on experience, professional expertise, and technical tools. Our team charts new territories and delivers top-quality results. In the construction and service sectors, we never lose sight of our obligation to exceed expectations, honor our commitments, and follow our principles. A.O. Reed has set the bar high in customer satisfaction, workmanship, and integrity.
A.O. Reed & Co. is a premier Southern California commercial mechanical contractor that has been a leader in the industry since 1914. We build and service everything from high-rise buildings to state-of-the-art laboratories. We are looking for an Accounts Payable Lead who will not only drive our financial operations but also become a vital member of the A.O. Reed community.
Job Description: A.O Reed & Co is seeking a full-time Accounts Payable Lead, this is an in-person position located in our San Diego, CA Office. This role will oversee daily accounts payable operations, including vendor relations, invoice processing, and internal controls. This role leads the disbursement cycle and support financial close activities to ensure accurate and timely reporting.
Essential Duties and Responsibilities
· Manage day-to-day accounts payable activities, including invoice receipt, coding, approval, and payment processing.
· Maintain vendor database and enforce policy controls.
· Verify invoices against purchase orders/contracts.
· Process vendor disbursement cycles.
· Resolve vendor inquiries and disputes, maintain strong supplier relationships, and ensure timely responses.
· Ensure compliance with AP policies and approval workflow.
· Maintain SOX/internal control documentation related to AP
· Support monthly, quarterly and year-end close activities
Clerical: Knowledge of administrative and clerical procedures and systems, such as word processing, spreadsheet maintenance, managing files and records, and other office procedures, software, and terminology.
Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Communication: Effectively communicating as appropriate for the needs of the audience. Excellent communication skills in both oral and written forms.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Problem Solving: Identifying problems and reviewing related information to develop and evaluate options and implement solutions or elevate to upper management.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Ability to recognize and resolve issues.
Active Learning: Understanding the implications of new information for both current and future problem-solving and decision-making.
Judgment and Decision Making: Considering the benefits of potential actions to choose the most appropriate one. Effective interpersonal, conflict resolution and analytical skills.
Qualifications
· High school diploma and/or general education degree (GED) required.
· Minimum 3 years of work experience in Accounts Payable. Construction industry experience is strongly preferred.
· Experience in Microsoft Office applications.
· Ability to use Viewpoint Spectrum is recommended but not required.
· Must have excellent attention to detail and a strong desire for accurate written and verbal communication.
· Work alongside and supports co-workers with enthusiasm.
· Flexibility and willingness to learn the office operations at A.O. Reed.
Compensation Range:
The hourly rate for this role is $30.00 - $35.00 per hour. The actual hourly rate will be based on experience, education, and skills.
Physical Requirements:
· Position is largely sedentary, some walking, bending, and standing.
· Position requires the ability to lift and carry up to 25 lbs.
· Position requires work on a computer for extended periods of time.
Pre-Screening Requirements:
· Successfully pass a background check, drug screening, and employment verification.
Benefits
· 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
· Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
· Life and Disability Insurance: Eligible for employer-provided Long-Term Disability, Basic Life, and AD&D Coverage, with option to purchase additional coverage per plan terms.
· Time Off: Vacation is 80 hrs/yr during your first 5 years, then 120 hrs/yr. Unused vacation rolls over up to 80 hrs (years 1–5) and 120 hrs (year 6+). Accrues each pay period, and unused accrued vacation time is paid out at separation per CA law. This is separate from CA sick leave; company holidays per policy.
Fair Chance Act A.O. Reed & Co. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the California Fair Chance Act.
Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us at careers@aoreed.com.
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About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
Benefits Overview
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Eligible for employer-provided Long-Term Disability, Basic Life, and AD&D Coverage, with option to purchase additional coverage per plan terms.
Time Off: Vacation is 80 hrs/yr during your first 5 years, then 120 hrs/yr. Unused vacation rolls over up to 80 hrs (years 1–5) and 120 hrs (year 6+). Accrues each pay period, and unused accrued vacation time is paid out at separation per CA law. This is separate from CA sick leave; company holidays per policy.
Expenses: Business travel and related expenses reimbursed per company policy.
Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.
Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.
Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.
Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
