Accounting Associate

Gilbert Mechanical, a Legence company
 
For more than 40 years, it has been Gilbert's mission to provide outstanding mechanical, electrical, plumbing, controls, and fire protection services in the Minneapolis/St. Paul area. Today, Gilbert employs more than 200 people in the Twin Cities market, and its clients represent a diverse range of technical market sectors, with specialization in the healthcare industry. Our fun, open and innovative culture is supported by forward thinking industry leaders who are united in collaboration and the pursuit of breakthrough ideas. Gilbert’s philosophy includes mutual respect for all individuals, application of innovation and a rigorous serve-the-customer mentality. We create a culture of teaching and learning through cross mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else. 

Gilbert Mechanical Contractors is seeking a detail-oriented and motivated Accounting Associate to join our accounting team. This full-time, onsite role collaborates and will support a variety of clerical accounting tasks related to accounts receivable, accounts payable, and the general ledger.

This role requires a strong work ethic, self-motivation, the ability to meet deadlines, and excellent organizational skills. Proficiency with Microsoft Excel is required; experience with Sage 300 is a plus.

Key Responsibilities

• Daily Deposits and Cash Receipts
  • Electronically scan and deposit all received checks daily
  • Adjust non-scannable items in bank deposit software and reconcile totals
  • Post cash receipts (checks and ACH deposits) in Sage, coded to the appropriate job or GL account
  • Research and resolve payment discrepancies
• Accounts Receivable
  • Conduct collection calls and follow up on aged accounts receivable
  • Run D&B credit reports for new customers
  • Set up new customer accounts
  • Process credit card payments
  • Assist with month-end AR reporting and monthly billing
  • Mail monthly statements to customers with balances over 60 days
  • Direct Job Costs
  • Price and enter out-of-stock inventory into Sage 300 on a weekly basis
• Vehicle Administration
  • Maintain and update the Vehicle Master List
  • Prepare and distribute vehicle activity reports
  • Manage gas card issuance, replacements, and user support
• Project Accounting Support
  • Assist Project Accountant with preparation and distribution of monthly Quick Bill accounts
• Reception Support
  • Provide backup phone coverage for the receptionist as needed
• Other Duties
  • Send W-9s as requested
  • Assist with audit responses and requests from the parent company and affiliates

Requirements

• Associate degree in Accounting, Finance, or a related field (or equivalent work experience)
• 2+ years of experience in an accounting or administrative support role
• Proficiency in Microsoft Excel (pivot tables, formulas, and data entry)
• Strong attention to detail and accuracy
• Excellent time management and organizational skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Strong interpersonal and communication skills
• Experience with Sage 300 or other accounting software preferred
• Familiarity with basic accounting principles and procedures

Hourly Compensation: $31.25-$33.65

#LI-JS1 #LI-Onsite

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview
Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations.  We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. 

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law