Accounting Associate

Gilbert Mechanical Contractors is seeking a detail-oriented and motivated Accounting Associate to join our accounting team. This full-time, onsite role collaborates and will support a variety of clerical accounting tasks related to accounts receivable, accounts payable, and the general ledger.

This role requires a strong work ethic, self-motivation, the ability to meet deadlines, and excellent organizational skills. Proficiency in Microsoft Excel is required; experience with Sage 300 is a plus.

Key Responsibilities

• Daily Deposits and Cash Receipts
  • Electronically scan and deposit all received checks daily
  • Adjust non-scannable items in bank deposit software and reconcile totals
  • Post cash receipts (checks and ACH deposits) in Sage, coded to the appropriate job or GL account
  • Research and resolve payment discrepancies
• Accounts Receivable
  • Conduct collection calls and follow up on aged accounts receivable
  • Run D&B credit reports for new customers
  • Set up new customer accounts
  • Process credit card payments
  • Assist with month-end AR reporting and monthly billing
  • Mail monthly statements to customers with balances over 60 days
  • Direct Job Costs
  • Price and enter out-of-stock inventory into Sage 300 on a weekly basis
• Vehicle Administration
  • Maintain and update the Vehicle Master List
  • Prepare and distribute vehicle activity reports
  • Manage gas card issuance, replacements, and user support
• Payroll Support
  • Enter time for field employees
  • Organize and maintain PTO and expense reimbursement requests in shared folders and tracking spreadsheets
• Reception Support
  • Provide backup phone coverage for the receptionist as needed
• Other Duties
  • Send W-9s as requested
  • Assist with audit responses and requests from the parent company and affiliates

Requirements

• Associate degree in Accounting, Finance, or a related field (or equivalent work experience)
• 2+ years of experience in an accounting or administrative support role
• Proficiency in Microsoft Excel (pivot tables, formulas, and data entry)
• Strong attention to detail and accuracy
• Excellent time management and organizational skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Strong interpersonal and communication skills
• Experience with Sage 300 or other accounting software preferred
• Familiarity with basic accounting principles and procedures

We are unable to provide immigration sponsorship for this position.
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