Leave of Absence Specialist

North America's top provider of sustainable solutions for improved building performance, focusing on cost reduction, carbon cut, and occupant well-being.

Legence, a Blackstone Portfolio Company, is North America’s leading, integrated provider of energy efficiency and sustainability solutions for the built environment. Legence improves the performance of buildings, making the spaces that shape our lives healthier and more sustainable. We specialize in helping clients decrease operating costs, reduce carbon emissions, and enhance occupant well-being and productivity. From advisory services and design to construction and ongoing maintenance, we offer a comprehensive suite of Stackable Solutions™ across the entire building lifecycle. With over a century of experience, we have the expertise to implement high-performing projects with unmatched outcomes, serving industry leaders in mission-critical and other essential sectors such as data centers, semiconductors, life sciences, healthcare, education, and more.

Remote, United States

About the Role
Do you enjoy guiding employees through important life moments while keeping processes running smoothly? As our LOA (Leave of Absence) Specialist, you’ll oversee the entire leave process from initial request to return-to-work, ensuring a seamless experience for employees while maintaining compliance.
This role requires attention to detail, strong analytical skills, and the ability to navigate complexities in leave management. You’ll work with employees, staying on top of federal, state, and local leave laws and company policies. If you thrive in a structured yet dynamic environment and enjoy improving processes, we’d love to hear from you!

What You’ll Do – End-to-End Leave Management

Intake & Leave Processing:
- Serve as the primary point of contact for leave inquiries, providing guidance on eligibility, available options, and required documentation.
- Process leave requests for FMLA, ADA, state and local statutory leave, parental leave, military leave, personal leave, and more.
- Manage intermittent leave schedules, ensuring compliance with tracking and reporting requirements.
- Review and validate medical certifications and supporting documents for accuracy and completeness.
- Track and monitor leave balances, approvals, and return-to-work date
Compliance & Policy Adherence:
- Ensure all leave decisions align with FMLA, ADA, USERRA, state disability/PFML, and other applicable laws.
- Maintain accurate records and documentation to ensure compliance and audit readiness.
- Partner with HR and Legal teams to navigate complex leave cases and accommodations.
Employee & Manager Support:
- Provide clear, timely communication to employees and managers throughout the leave process.
- Collaborate with payroll and benefits teams to ensure proper pay, benefits continuation, and deductions during leave periods.
Return-to-Work & Accommodations:
- Manage return-to-work process, confirming return dates and coordinating necessary accommodations.
- Work with HR and Legal teams to facilitate ADA accommodations when applicable.
Reporting & Process Improvement:
- Generate and analyze leave reports to track trends, compliance risks, and opportunities for improvement.
- Identify ways to enhance efficiency in leave administration while maintaining compliance and employee experience.

What You Bring to the Table

3-5+ years of experience in leave administration, preferably with multi-state leave experience.
Strong knowledge of FMLA, ADA, state-specific leave laws, and disability accommodations.
Excellent written and verbal communication skills—you’ll be working with employees, managers, and cross-functional teams.
Strong collaboration skills—able to partner effectively with HR, Benefits, Payroll, and Legal teams.
Attention to detail and analytical skills to assess leave requests and manage compliance.
Ability to navigate nuances in leave management and work through complex situations with confidence.

Bonus Points If You:

Have experience in construction, engineering, or manufacturing industries.
Hold an HR or benefits certification (SHRM-CP, PHR, CBP).
Enjoy improving processes and making leave administration more efficient.

Why Join Us?

Be part of a collaborative team that values what you bring to the table.
Make a real impact by supporting employees through key life moments.
Work in an engaging, supportive environment that values efficiency and innovation.

We are unable to provide immigration sponsorship for this position.
#LI-JS1 #LI-Remote

Benefits Overview
Health & Welfare: Medical, dental, vision, prescription drug benefits, company-paid short term and long term disability, basic group life and AD&D, and mental wellness support through Spring Health.
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave.
Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law